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Jobs in Employee Share Plans

Employee Share Plan Vacancies

Please find each of the outstanding employee vacancies below. If you would like to advertise your Employee Share plan related jobs here, please click on the Submit a Job Advert link and complete the online form provided.

Share Plan Associate - ED&F Man

Oct 9, 2018, 17:05 PM

Established in 1783, ED&F Man is a majority employee-owned agricultural commodities merchant with 7,000 people in 60 countries. We trade sugar, coffee, molasses, animal feed, grains and pulses. We help our counterparties manage price risk through hedging and provide access to commodity and capital markets through our financial brokerage business.

Corporate responsibility is ingrained in our culture. We are passionate about sustainable production, take care to limit the environmental impact of our operations and actively support the communities in which we work.

We are looking to recruit a Share Plan Associate to work as part of Shareholder Services within our head office in London.  As an Associate, you will work alongside the Group Share Plan Manager in providing share plan management and administration services.  Part of your role will be to maintain the share register and ensure accuracy at all times as well as manage the administration of physical share certificates.  Ideally, you will be ICSA Cert.ESP qualified or working towards a similar qualification.  You will be highly organized as well as being numerate. 

This is an excellent opportunity for an individual to develop a career in shares, and will suit someone analytical, proactive and with a ‘can do’ attitude.



  • Processing share buy/sell orders in a timely and accurate manner
  • Managing share buy/sell documentation in accordance with best practice standards for private companies
  • Maintenance of share register data to ensure accuracy at all times


  • Discretionary share plan administration, including but not limited to:
  • Managing the administration of grants (preparation of schedules, calculation of award values, production of grant documentation)
  • Managing the administration of vestings/maturities
  • Processing share award exercises & transfers in a timely and accurate manner
  • Liaison with global payrolls to ensure correct tax treatment applied to share option exercises
  • Managing the processing of leavers
  • Issuing employee/participant/shareholder communications
  • Responding to employee/participant/shareholder queries
  • Data cleanse management including but not limited to: address data flows between HR, external providers and the share register
  • Working with the trustee of the employee benefit trust to ensure timely management of trust holdings
  • Employee benefit trust accounts reconciliation
  • Reporting and analysis, both regular and ad hoc
  • Assist with the year-end audit
  • Assist with tax return preparation
  • Ensuring share plan rules and administration remain consistent with best practice standards and any legislative requirements
  • Contribution towards any ad-hoc department projects 




The ideal applicant will have previous share plan administration experience and be able to demonstrate:

  • Ideally, ICSA Cert.ESP qualification or working towards
  • A willingness to take ownership and work to high quality standards
  • A good understanding of (executive) share plans
  • Practical share plan management and administration experience
  • Comprehensive experience of administering the day-to-day running of share plans
  • Well-developed stakeholder, project management and interpersonal skills
  • High professional standards and excellent judgement
  • Self-motivated, problem solving, decision making skills
  • Excellent computer literacy, with intermediate to advanced Microsoft Excel skills
  • High levels of numeracy
  • Excellent communication skills, especially written English
  • Good interpersonal skills required (tact, honesty, integrity, confidentiality, patience and ability to get on well with all levels of employees)
  • Accuracy and attention to detail essential


These key behaviours will apply to the way you perform this role:
Takes Initiative
Delivers Results

To apply for this role click here.

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Gold Members
BT Killik Employee Services

  • Computershare is a global leader in share registration, employee share plans, proxy solicitation and other specialised services.

  • BT Gold Member

    BT is one of the world's leading providers of communications solutions and services operating in 170 countries.

  • Equiniti

    Equiniti is the market leader in the provision of employee share plans (ESP) and share registration.

  • equatex logo

    Equatex is a proven leader in delivering global compensation plan management solutions. Our trusted experts are passionate and committed to making our clients’ compensations plans successful by offering the most innovative end-to-end platform and best-in-class solutions in the industry.

    Equatex works with 200 companies worldwide and connects with over 1.5 million of their employees. We serve clients across all major industries, from industrial, financial services, healthcare, pharmaceuticals to energy and IT.

    For nearly two decades Equatex has delivered excellence in executive and all-employee compensation plan administration, from implementation to distribution, reporting and expiry of the plans. And thanks to our global experts and offices in major financial hubs, we can navigate the complexities of local tax and the regulatory implications of international plans.

    By using world-class cloud technology, our products and services are tailored to our clients’ compensation goals and the plan participants’ needs. With the launch of a next-generation user experience in our trusted platform EquatePlus in 2016, we are redefining the way plan participants interact with their compensation and share participation schemes. The platform, together with our mobile application and market leading reporting capabilities, enables global companies to deliver effective and engaging compensation schemes across borders, languages and currencies.

  • YBM-8226-small-rotating-lrc

    YBS Share Plans is part of Yorkshire Building Society, providing share plan services since 1980, building trusted relationships with the business community.

  • Barclays have been providing administration services for employee stock plans for over 25 years.

  • Equatex
  • KPMG
  • Link Asset Services